05-11-2015

Vestry Meeting Minutes

May 11, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Cathie Beattie, Colleen Burg, Nancy Haight, Carol Hills, Fred Holst, Celeste Leal, Winston Lima, Don Raleigh, Mitch Lindeman

 

Vestry Members absent:  Scott Avedisian, Don Elderkin, Chris Margadonna, Jeremy VonFlatern

 

The meeting was called to order at 7:05 PM with a prayer lead by Fr. Mitch.

 

Minutes: Fred Holst made a motion to accept the vestry minutes from the April meeting as presented; Carol Hills seconded the motion. The minutes were approved as presented.

 

Treasurer’s report:  Nancy reviewed the April treasurer’s report.  There were questions about the report, so it was decided that Nancy would submit a revised report in email.

 

Some questions arose during the meeting regarding finances:

  • What is the status of the diocesan loan to help pay for the new heating system?
  • What is the status of having automatic withdrawals for parishioners who would like to use this method for their weekly pledges?  Thrivent did not cover this as thoroughly as we expected.
  • What project is a possibility for the Armbrust yearly gift?

 

Junior Warden’s report:  Fred reported:

  • Appreciation Sunday will take place May 17 at the 10:00 service.
  • A “clean-up” Saturday will take place June 20.  This is for both the inside and outside the church. Bring gloves and rakes.
  • The school will be leaving the rooms in the annex as of the end of May.
  • It was suggested that there be motion sensors on the lights in the bathrooms, so they won’t be left on.
  • Winston Lima and Manny Rocha will clean all the floors, so we do not need to hire floor cleaners.
  • Pancake breakfast will take place June 13.
  • A Sunday school picnic will take place June 14.
  • Fred will talk with Scott about using recycling bins.
  • Summer church schedule will be the same as during the year.

 

Fr. Mitch discussed several items:

  • Several weddings will take place this summer.
  • Gaspee service will take place June 13; pancake breakfast.
  • Blessing of the fleet will take place at the Edgewood Yacht Club on May 16.
  • Bluegrass festival will take place July 5; Marsue will lead the service while Fr. Mitch is away.
  • The parochial report is signed, scanned, and submitted.
  • The Lindeman house is getting organized.  Everything is under one roof.
  • Lent, stations of the cross, and Easter went well.
  • Men’s group is going well.
  • There was a computer issue with the Trinity website; that has been resolved.  A permanent fix is being put in place.
  • The church computer needs updating.
  • The audit committee has been put in place:
    • Jeremy VonFlatern
    • Bill Plumb
    • Peter Dorsey
  • A question arose regarding special collections: as long as it is marked for the special collection, it will be moved to the correct place.  Some addition thoughts were to have a special collection envelope available, perhaps in the bulletin.
  • Regarding the list of items from the retreat:
    • Retreat: Cathi Beattie, Colleen Burg, and Vickie Ancona will chair that committee.
    • We will look for good laundromats to “subsidize”.

 

The meeting was adjourned at 8:20.

 

The next meeting will be held June 8 at 7:00 on Bill Plumb’s boat.

 

Respectfully submitted by:

Vickie Ancona

Clerk of Vestry

04-13-2015

Vestry Meeting Minutes

April 13, 2015

Trinity Church, Pawtuxet

 

Vestry Members:  Vickie Ancona, Scott Avedisian, Colleen Burg, Don Elderkin, Nancy Haight, Carol Hills, Fred Holst, Celeste Leal, Winston Lima, Chris Margadonna, Don Raleigh

 

Vestry Members absent:  Cathie Beattie, Jeremy VonFlatern, Mitch Lindeman

 

The meeting was called to order @ 7:03 PM by Scott with a prayer lead by Fred Holst.

 

Thrivent Presentation:  Two representatives from Thrivent, a faith-based financial resource, made a presentation to the vestry on the benefits of working with them.  Several items were covered: their grant program, workshops, credit union, and electronic pledging.  Their more personalized presentation would be a good topic for a session at an annual retreat.

 

Minutes:  Fred Holst made a motion to accept the vestry minutes from the March retreat as presented; Don Elderkin seconded the motion.  The minutes were approved as finalized.

 

Correspondence:  A thank-you note from Ginny Leahy was read.

 

Stewardship:  Since Fr. Mitch was not at the meeting, there was no report.

 

Treasurer’s report:  Nancy reviewed the March treasurer’s report.  Total Income $9,361. Total Expenses $10,439.45 for a net loss of $1,078.45.

 

Senior Warden’s report:  Scott reported:

  • Appreciation Sunday and commissioning of new vestry date will be May 17.
  • Vestry members should look at the list of projects/activities generated from the retreat and choose five to concentrate on. Since the sheets with “dots” was not available at the meeting, these should be made available to vestry members so they have a better idea of what was most popular to the congregation.
  • Holy week and Easter went well. The “Kinder” mass was very popular with 88 attendees.
  • Scott suggested there be a “Warden Sunday” where the wardens could be available to answer questions.  This would be separate from the “family meeting”.
  • A suggested date for a family meeting is Mary 17.
  • The parochial report was approved by the vestry.
  • The contact information (email and phone) was handed out to members present. Corrections and additions should be sent to Vickie.

Junior Warden’s report:  Fred reported:

  • A clean-up date will be scheduled for a time in May.  This is for both the inside and outside of the church.  It was also suggested that this could be a service project for a Scout (see Susan Halvarson).
  • Snow removal costs for the year were around $843.  Fred would like a broadcast spreader for salting for next winter.
  • Committees need to be formed for “Fabric” and “Finance”.

 

Fr. Mitch’s report:  Scott discussed items on the agenda:

  • Parochial report has been completed and signed. A copy will be filed in the office.  The vestry approved the report.
  • Fr. Mitch and his family are still in the process of settling into their new house.
  • Lectors and servers seem to be performing well and people are volunteering to take over when someone cannot make it.
  • Positive feedback regarding men’s meeting group. There are five “regular” attendees.
  • Activities for the spring: one suggestion is to have a picnic outside at the end of the “school” year.
  • Cathi Beattie reported through Scott that Facebook activity was high during Holy week.  Cathi is working on the parish directory.

 

New Business:

  • A suggestion to increase the communication channels when there are deaths, marriages, etc., by adding information in the weekly bulletin and/or send an email notification.

 

The meeting was adjourned at 8:20 PM.

 

The next regular meeting of the vestry will take place May 11 at 7:00.  Scott will be away, officiating at the wedding of Eric Manchester in Aruba.  Fr. Mitch and Fred will lead the meeting.

 

Respectfully submitted by:

Vickie Ancona

Clerk of the Vestry

03.06 & 07. 2015, Vestry retreat

Vestry Retreat Minutes

March 6–7, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Scott Avedisian, Cathie Beattie, Colleen Burg, Don Elderkin, Nancy Haight, Carol Hills, Fred Holst, Celeste Leal, Winston, Lima, Chris Margadonna, Don Raleigh, Jeremy VonFlatern, Mitch Lindeman

 

Vestry Members absent March 6:  Carol Hills, Jeremy VonFlatern

Vestry Members absent March 7:  Nancy Haight, Don Raleigh, Jeremy VonFlatern

 

Friday, March 6:

The meeting was called to order with a prayer lead by Fr. Mitch.

 

After an ice-breaker activity lead by Chris Margadonna, the meeting began.

 

Treasurer’s report:  Nancy reviewed the February treasurer’s report.  Total income $13,220.18, which includes $2,430 in boiler rebates.   Total expenses $10,936.37, which includes $509 in snow removal costs. The January report has total income of $19,742.64; expenses were $13,394.85.  Of note is that pledges for January and February remained relatively stable, considering there has been so much snow this winter.  Pledges for January totaled $6,946; February pledges totaled $6,128. Also of note is that we are currently receiving $1,000 in rental income.  Fred made a motion to accept the report as given; Colleen seconded it.  The treasurer’s report was accepted as given.

 

Other finance discussion points:

  • All Merrill Lynch funds have been moved to the Diocesan Investment Trust, approximately $500,000.
  • We discussed forming a finance committee that could also serve as the audit committee.
  • It was decided that Fr. Mitch’s discretionary fund will be reviewed by the Treasurer.
  • A suggestion to provide small envelopes for children to use would get children involved in giving.
  • Finally, there was discussion of setting up automatic payments from bank checking accounts.

 

Fr. Mitch discussed several items:

  • Easter vigil for children to be held at 3:00 on Saturday, April 4, ending with an Easter egg hunt.
  • There will be an 8:00 service in addition to the 10:00 service on Easter morning.
  • Sending postcards with information on Easter services has been successful in the past.

New ideas:

  • Church on the lawn, so we can be more visible to people driving by.
  • Move the service outside.
  • Picnics at ECC, parks in the area, or out on the lawn.
  • Hold an open house for people to meet Fr. Mitch.
  • Advertising of events was discussed.  There have been a lot of activity on the church Facebook page.  We could also advertise in the Warwick Beacon.
  • Reaching out to past members was also discussed.
  • Training for lay ministry (“care-isms”).
  • Growth as meaningful growth, not just numbers
  • Healing ministries/services; work with partners (Friends Way—animal healing).
  • Pay for laundry.
  • Grocery card giveaway.
  • Ideas for communicating with parishioners who do not use email or go online—how do we get information to them?  Robo calls was one idea; technical training another.
  • Hold another retreat similar to the last one (two years ago this coming October).
  • Hold a parish day at ECC.
  • Have Good Friday services with other churches as we have done in the past.
  • Family meetings: hold one that does not have a specific issue to discuss.  One idea is to talk about “how do you like to be communicated with?” especially for those who do not read email or go online.

 

Other business:

  • Scott discussed a letter he received regarding unpaid withholding taxes by Happy Hollow.  He will follow up on that.
  • Donations to favorite charity for those going off the vestry.
  • Swearing in of new vestry members.

 

Saturday, March 7:

After breakfast goodies, we discussed the article, “Here’s to you—The new disciplinary matrix of creative church leaders-who are crazy enough to change the world”.

 

We then continued brainstorming new ideas for Trinity. Given the topic: What would we look like if God’s will is done here?” ideas.  A large list of ideas was generated, and then we were asked to use five green dots to choose our five favorites, and use red dots to choose those ideas we would prefer not to be involved in. Here are the top ideas:

  • Lemon Grass-like event (perhaps at O’Roarke’s)
  • Ghost tour of Pawtuxet Village
  • Newcomer’s reception for new members
  • Yoga
  • 7-Up hold a “technology training” class
  • Healing activities
  • Class in history of Episcopal Church (Vance could run it)
  • Retreat
  • Maundy Thursday event in the church
  • Ecumenical retreat
  • Healing services or as part of the regular service
  • Attend another church
  • Pay for laundry
  • Free car wash (Shriners)
  • Gaspee Days float
  • Gaspee Days service on Memorial Day weekend
  • Link to local businesses to do events
  • Pizza event for kids
  • Bring a friend to church
  • Hold 8:00 service at yacht club (two in area in addition to Boat House)

 

Other ideas included a session on planned giving, a session on creating a living will.

 

Next steps:

  • Hold anointing/healing as part of communion service the 2nd Sunday of each month starting in April (lead by Don Elderkin).
  • Discuss “history of Episcopal Church” class with Vanch.
  • Talk with Margaret Thomas about getting 7-Up class involved in these ideas.
  • Form committees for other events listed above.

 

Goals:

  • Hold retreat in the Fall of 2015.
  • Ghost tour in September/October
  • Gaspee Days events
  • 8:00 service at yacht club in warmer weather.

 

 

Respectfully submitted by:

Vickie Ancona

Clerk of Vestry

01-12-2015

Vestry Meeting Minutes

January 12, 2015

Trinity Church, Pawtuxet

 

Vestry Members:  Cathie Beattie, Colleen Burg, Sandy Demarinis, Don Elderkin, Susan Halvarson, Carol Hills, Fred Holst, Bill Plumb, Don Raleigh, Stephan Sloan, Jeremy VonFlatern, Mitch Lindeman

 

Vestry Members absent:  Chris Margadonna, Vickie Ancona

 

The meeting was called to order @ 7:10 PM with a prayer lead by Fr. Mitch

 

Minutes:  Bill Plumb made a motion to accept the December vestry meeting minutes as presented; Fred Holst seconded the motion.  The minutes were approved as finalized.

 

Stewardship:  Don Raleigh submitted Margaret Thomas’s report – We received 64 pledges for a total of $96,800; 2 new pledges this year.  Our average pledge this year is $29.10 per week, up about $2 a week over last year.  Several families do not pledge but give regularly or give once a year.  In comparison, last year we had 78 pledges for a total of $109,834.  Stephan felt confident this will change.  Folks were reluctant to commit due to transition of Priest in Charge and vestry changes.  Now things are more settled and folks will pledge.

 

Treasurer’s report:  Sandy reviewed the December treasurer’s report.  Total Income $39,056.69.   Income reflects $18,000 released from Temporarily Restricted Armbrust funds used for installation of new gas boiler.  Total Expenses $41,774.76 includes cost of new gas boiler system, salary for Rev. M. Lindeman, cost of Clergy Health Insurance and final Housing Allowance payment to M. Harris. The new gas boiler – it was suggested we take money from Armbrust for capital expense which adjusts the December Net Income (Loss) $-2,718.07; See Report –

 

Senior Warden’s report:  Stephan reported:

Priest in Charge – Salary of $36,500 – Clergy Housing Declaration states $10,000 designated as housing allowance.  Salary to include Health Insurance which we will be splitting with St. Anne’s – Trinity to be invoiced & St. Anne’s to reimburse us.

Below is the resolution agreed upon:

 

DECEMBER 8, 2014: Clergy Housing Declaration 2015

 

RESOLVED, that whereas the Rev. Mitchell J. Lindeman is employed as Priest-in-Charge of Trinity-Pawtuxet Village, Cranston RI, which does not provide a residence for him; and

RESOLVED, FURTHER, that the vestry has determined that of the total compensation of $36,500, estimated to be paid to the Rev. Mitchell J. Lindeman during the period January 1, 2015 through December 31, 2015 that $10,000 thereof is hereby designated as a housing allowance within the meaning of that term as used in Section 107 of the Internal Revenue Code of 1986, as amended.

 

Nominating Committee – Reported the three open vestry positions plus Sr. Warden & Treasurer positions.  Slated to include:

 

Sr. Warden – Scott Avedisian
Treasurer – Nancy Haight

Vestry 1 – Celeste Leal

Vestry 2 – Colleen Burg

Vestry 3 – Winston Lima

 

3 Delegates and 2 Alternates

 

Delegate 1 – Bill Plumb

Delegate 2 – Scott Avedisian

Delegate 3 – Nancy Dorsey

Delegate 4 – Donna Manchester

Delegate 5 – Ken Ferro

 

Installation of Vestry members at the end of the Annual Meeting – Brief business meeting
New Tenants:  Cooperative Homeschooling are fully independent.  We are a landlord only; no responsibilities to Trinity.

Letter of Agreement – For Fr. Mitch will be complete by annual meeting.

Draft Budget – Stephan reviewed the proposed budget for 2015 – There is a 20% reduction over 2014.  Stephan said the budget reflects 36,500 salary for Fr. Mitch with $11,000 health benefit which will be shared with St. Anne’s on Block Island.  Trinity to be billed and St. Anne’s to be invoiced.  Noted there is a line for Professional Development/Reimbursement for Fr. Mitch as well.   It is a work in progress.   Sandy stated there will be an increase in utilities due to tenants that we need to consider.  Stephan asked the budget be accepted as presented with the understanding it be amended after annual meeting as necessary.  It is a work in progress.  Bill Plumb made a motion to accept, Jeremy VonFlatern 2nd motion and all in favor

 

Junior Warden’s report:  No report at this time.

 

Fr. Mitch reported on:

  • Positive feedback regarding men’s meeting group
  • New “Kinder” service for children was well received.  Next year, we’ll have more time to get banners out 30 days in advance for additional promotion!
  • Fr. Mitch is getting settled and looking at homes that will accommodate both he and Ilene’s schedules.
  • Discussed change in Eucharistic – not to have additional chalice; too cumbersome.
  • Visitations are going well while Fr. Mitch is on mainland Friday – Monday.
  • Annual Meeting – Fr. Mitch discussed meeting in church vs. parish hall which speaks to our mission and all felt would be better attended.
  • Retreat for Vestry – Mitch spoke about a 2 day retreat; Meal Friday night and all day Saturday.  He’d like this to happen.
  • Lenten event – work in progress

 

Fundraising:  “Eat for Heat” ticket sales need a push – Face Book to promote event as well as word of mouth.  We need to sell 100 tickets!

Picnic – Carol Hills suggested having a picnic to use food already purchased – Indoor picnic

Photos – Sunday Gathering – “Getting to know Fr. Mitch”

 

CountersDon Raleigh welcomed and thanked Don Elderkin for helping during the absence of regular countersWomen feel comfortable with his help.

 

Business:  Cathi Beattie presented a photo proof of the new church directory – The directory is being finalized with an additional page to accommodate Fr. Mitch.  Of course, the directory will have Marsue Harris as she was in charge throughout 2014.  Corrections being made to finalize the book.

 

New Business:  A BIG thank you for the vestry members leaving – Senior Warden, Stephan Sloan; Treasurer, Sandy Demarinis, and Susan Halverson – Their work has been invaluable and we are so grateful!

 

Bill Plumb made a motion to adjourn the meeting.  The meeting was adjourned at 8:32 PM.

 

 

Respectfully submitted by:

Colleen Burg

Substituted for Clerk of Vestry

Corrections added by:

Vickie Ancona

Clerk of the Vestry

11-10-2014

Vestry Meeting Minutes

November 10, 2014

Trinity Church, Pawtuxet

 

Vestry Members:  Cathie Beattie, Sandy Demarinis, Marsue Harris, Carol Hills, Chris Margadonna, Bill Plumb, Don Raleigh, Stephan Sloan, Colleen Burg

 

Vestry Members absent:  Vickie Ancona, Don Elderkin, Susan Halvarson, Fred Holst, Jeremy VonFlatern

 

Guests:  Nancy Dorsey, Margaret Thomas

 

The meeting was called to order at 7:00 PM with prayer lead by Marsue Harris

 

Minutes:  Bill Plumb made a motion to accept the minutes as presented; Cathi Beattie seconded the motion.  The minutes were approved as submitted.

 

Also accepted were the minutes of the special vestry meeting of 11/3 meeting Reverend Mitchell Lindeman.

 

Correspondence:  None reported

 

Treasurer’s report:  Sandy reviewed the October treasurer’s report & the Cumulative Treasurers report January – October 2014.  Noted was the $800 collected for the Ebola/ERD.  Also a refund from Petro Oil of roughly $1000 was not yet recorded in the report.  Sandy reported that the Armbrust family gift is not included in the numbers.  Surplus for the month, $787.05.  Bill Plumb made a motion to accept the treasurer’s report as submitted; Don seconded the motion.  The treasurer report was accepted with one question.

 

Stephan questioned expenses for volunteers regarding social outreach donations – Sandy to review & report back at next meeting.

 

Senior Warden’s report:  Stephan reported the following:

 

  • Acknowledged guests questions.  Nancy Dorsey asked about the candidate for priest.  Did we use the questions we came up with @ the family meeting for the search – Stephan reported they were used & Reverent Mitchell Lindeman is a fit on the financial side (part-time).   Stephan reported some background on Reverent Mitchell Lindeman – he wants to work with Bishop Kniseley.  Mitchell’s wife Ilene is a vicar at St. Anne’s on Block Island & Stephan felt Mitchell is similar to Marsue in style.  Bill Plumb attended church on Block Island where Mitch officiated prior to being considered for Trinity & liked him.  During our special vestry meeting of 11/3, Bill asked a host of questions which The Reverend Mitchell Lindeman answered to the satisfaction of the vestry members.  Cathi Beattie said Mitchell is deeply spiritual, contemplative & enjoys meditation.  Sandy stated Mitchell is flexible & open – So much so Mitch went to rotary & other local organizations to learn about the community so he could integrate smoothly.  Stephan went on to report there are questions for Mitchell – One being where are you first.  Canon Grenz & Bishop Kniseley gave the go ahead on having Reverend Mitchell Lindeman serve as a part-time priest at Trinity.  Strong feelings prevailed regarding integrating the new priest to the Trinity community since it plays such a strong role.   Christmas in Pawtuxet – a great opportunity to do so.  Stephan expects to hear from the Bishop’s office this week.

 

  • Stephan thanked Chris Margadonna for bringing a new tenant to Trinity.  If it materializes, it will result in an additional $500 a month for Trinity.

 

  • If Mom’s helping Mom’s need the additional space, they need to let us know soon.

 

  • Stephan distributed a letter Scott Manchester sent to Heat-Tech for removal of old boilers & install new boilers, piping controls & smoke pipe.  We need another gas line in main feed prior to new equipment being installed.  Stephan will go ahead & execute on behalf of Trinity.  Bill Plumb questioned the potential of getting monies from the Diocese to help with Heat-Tech work which Stephan will take to the Finance meeting.

 

  • Wireless access point – Bill Baddeley & Stephan will work on this.  There will be no cost to parish for this technology enhancement.

 

  • Antenna – Needs to be moved to a higher location –

 

Junior Warden’s report:

 

  • The light over the back door needs to be replaced.  Winston Lima diagnose the problem which he was able to fix easily.  The Lights are fully operational now.

 

  • Marsue reported that Fred is recovering nicely & will be recuperating further at a friend’s home.

 

Marsue reported on:

 

Stewardship Report:  Marsue reported we have received seven responses to date.  In her letter on stewardship Marsue was to address gifting property to the church which she omitted.  Something will be forthcoming on the subject.  Marsue thanked Jeremy Von Flatern & Don Raleigh for speaking on stewardship.

 

Ingathering:  November 23rd – Marsue emphasized the criticality to continually support the budget of the church.

 

Chalice changes:  The change in the way communion is distributed is going well.  Marsue will continue to explain until it is smooth & revisit the directions during special holidays (Christmas).

 

Coffee Hour & Event Clean-up – Marsue stated that Nancy Haight has been cleaning up by herself & needs help from a committee after coffee hours as well as fundraising events.  It is important that this is not left to a few.

 

Spaghetti Dinner:  (Fundraiser) raised $420 & was a fun evening – Thanks to the fundraising group that worked on this event.

 

Bishop’s visit:  The Bishop will be at Trinity November 16 for one service at 9:00 AM (confirmation), a reception afterwards & then meet with the vestry.  Questions were gathered for the meeting that Marsue reviewed.  We will visit accomplishments (i.e. fellow parishioners sharing their stewardship).  It gave us an opportunity to get to know them on a more personal level.  Margaret Thomas will present the kids to the Bishop at the service.  Scott Avedisian will be Mrs. Kniseley’s escort for the visit.

 

Nominating Committee:  Appointed by priest in charge – Stephan Sloan, Sandy Demarinis, Susan Halvarson, Bill Plumb, Vickie Ancona & KJ Istok.  A slate of officers needs to be presented by Christmas in order to meet timeline.  Marsue will convene a meeting for nominations shortly.

 

Calendar:

  • November 16:  Bishop’s visit & confirmation at 9:00
  • November 23:  Ingathering
  • December 14:  Christmas in Pawtuxet; Bishop is St. Nicholas at 4:00
  • December:       Christmas wreath sale (fundraiser)
  • January 18:     Lemongrass dinner (fundraiser) at 2:00

 

Rector was asked to depart meeting 8:45 PM

 

Senior Warden:  A discussion ensued regarding Marsue’s “send off” which will take place on November 30th.  Stephan said Marsue is awful about this type of thing & will have to manage.  Bill Plumb suggested a letter & envelope for Marsue be sent around as a token to the wonderful work she has accomplished with & for us at Trinity.  Stephan also shared the quilters are preparing St. Francis of Assisi quilt (Marsue’s favorite) which will not be completed by the November 30th deadline.  Some part of the quilt will be presented.  Stephan asked that we all step up to make this a memorable celebration; even though it is a quick turn around!

 

The next scheduled meeting of the vestry is December 8, 2014 at 7:00 in the Bay room.

 

Bill Plumb made a motion to adjourn the meeting.  Cathi Beattie seconded the motion.  The meeting was adjourned at 8:55 PM

 

 

Respectfully submitted by

Colleen Burg

(Substitute for Vicki Ancona – Clerk of Vestry)

 

 

 

10-20-2014

Vestry Meeting Minutes

October 20, 2014

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Cathie Beattie, Sandy Demarinis, Don Elderkin,  Susan Halvarson, Marsue Harris, Carol Hills, Fred Holst, Chris Margadonna, Ed O’Hara, Bill Plumb, Don Raleigh, Stephan Sloan, Jeremy VonFlatern

Vestry Members absent: none

Guests present: none

The meeting was called to order at 7:00 PM with a prayer by Marsue Harris.

Minutes:  Bill Plumb made a motion to accept the minutes as presented; Fred Holst seconded the motion. The minutes were approved as submitted.

 

Correspondence:   None reported.

 

Treasurer’s report:  Sandy went over the September treasurer’s report.  Of note on the revenue side: Pledges were $9,912; $250 was received from Robinson Roofing repaying what was overpaid to them.  It is estimated that they now only owe around $500.  Of note on the expense side: $100 to Wayne Barnes for helping with the organist interviews; there was no oil payment in September, however, Petro owes Trinity about $1,000.  And $1,327.51 was paid for hot water tank replacement and for stove repair.  Surplus for the month is $406.39.  Bill Plumb made a motion to accept the treasurer’s report as submitted; Fred seconded the motion. The treasurer’s report was accepted with one correction.

 

Don Elderkin asked if there had been any further progress in obtaining an AED.  Parishioners have been trained in first aid.  It was suggested that we make a request for donations for this in December.

 

Senior Warden’s report: Stephan reported on the following:

  • The antenna is not working in its current location and needs to be moved to a higher location.  This is difficult to get to via an unstable ladder. A discussion took place regarding how to accomplish the goal of installing the antenna by November 16, when the Bishop will be visiting Trinity. He is enthusiastic about this project.
  • Stephan has been communicating with the Diocese regarding a new priest for Trinity. To make Trinity more attractive to a prospective candidate, there was discussion regarding the possibility of acquiring a home that could be used as housing.  There was significant discussion on this idea, with the general consensus that we should talk with parishioners about accomplishing this, perhaps through stewardship.
  • Stephan has written a proposal for a policy regarding non-monetary gifts to Trinity.  No update at this meeting.
  • Stephan is in discussion with a possible renter for space in the basement.

 

Junior Warden’s report:  Reporting on the boiler:

  • Scott Manchester is working on this project.
  • The light over the back door needs to be repaired.

 

Communication:  Cathi reported that:

  • The directory is still being finalized.  She hopes to have completed books by Christmas.

 

Marsue reported on:

  • Stewardship: Work is under way with a theme of “Gratitude”; several speakers are lined up to talk in the next few weeks.
  • Resignation of Ed O’Hara: Ed resigned because he will be out of town for several weeks until the end of his term. The Vestry greatly appreciates Ed’s work on the vestry. Marsue appointed Colleen Burg to replace Ed’s position. The Vestry confirmed this appointment.
  • Ebola offering: Don Raleigh reported that we have received about $257 in cash and about 10 checks for the past two weeks.  There is one more week for this special collection. Don reported that he noticed the cash in the regular plate was down for these weeks.
  • Chalice changes: The changes in the way communion is distributed seems to be going well.  It was suggested that Marsue continue to explain the changes for a couple of weeks, and then again on special holidays (Christmas). 
  • Bishop’s visit: The Bishop will be at Trinity November 16.  There will be one service at 9:00 (confirmation), a reception afterwards, and then he will meet with the vestry.  In preparation for his visit, the vestry went over some questions that were forwarded to them. 

 

Calendar:

  • November 7 (Friday): Spaghetti dinner fundraiser at 6:00
  • November 16: Bishop’s visit and confirmation at 9:00
  • November 23: Ingathering
  • December 14: Christmas in Pawtuxet; Bishop is St. Nicholas, at 4:00
  • December: Christmas wreath sale (fundraiser)
  • January 18: Lemongrass dinner (fundraiser) at 2:00

 

The next scheduled meeting of the vestry is November 10, 2014 at 7:00 in the Bay room.

 

Bill Plumb made a motion to adjourn the meeting.  Fred Holst seconded the motion. The meeting was adjourned at 8:53.

 

Respectfully submitted by

Vickie Ancona

Clerk of the Vestry

 

09-08-2014

Vestry Meeting Minutes

September 8, 2014

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Cathie Beattie, Sandy Demarinis, Don Elderkin,  Susan Halvarson, Marsue Harris, Fred Holst, Chris Margadonna, Ed O’Hara, Bill Plumb, Don Raleigh, Stephan Sloan, Jeremy VonFlatern

Vestry Members absent: Carol Hills

Guests present: Scott Manchester

The meeting was called to order at 7:00 PM with a prayer by Marsue Harris.

Minutes:  Bill Plumb made a motion to accept the minutes as presented; Ed O’Hara seconded the motion. The minutes were approved as submitted.

 

Correspondence:   None reported.

 

Treasurer’s report:  Sandy went over the August treasurer’s report.  Of note on the revenue side: Pledges were $10,259, in part because August was a five-Sunday month; $700 was donated for future snowplowing and sprinkler repair.  Of note on the expense side: $1,000 for supply organist over five Sundays; $508.76 for office supplies which included a sign board; $700.65 for the balance of oil payment.  Surplus for the month is $3,324.90.  Bill Plumb made a motion to accept the treasurer’s report as submitted; Ed seconded the motion. The treasurer’s report was accepted with one correction.

 

Senior Warden’s report: Stephan reported on the following:

  • Stephan has written a proposal for a policy regarding non-monetary gifts to Trinity.  No update.
  • Cisco will install an antenna on the steeple that is a wifi transmitter and receiver.  This could be used for emergency situations when cable is out for lengthy periods.  This is a trial period; free to install.
  • Volunteers are needed to handle counting while current volunteers are out of the state.  People who are interested should contact Marsue and Stephan.  These volunteers work with confidential material and may need to work for up to 1 ½ hours.  The counting usually takes place on Monday mornings, but this time could be changed to Sunday after the second service.  A private location is needed for this work.  Marsue will appoint people for this job.
  • Marshall Electric has checked and fixed the oven and stove in the kitchen.  This should resolve the problem of the pilot lights going out. The cost was around $240.
  • The water heater is broken. The vestry approved spending up to $1,050 to purchase a 50-gallon water heater, removing the old one.  Bill Plumb made the motion; Ed seconded the motion.
  • Following up on last month’s discussion of various fundraising methods, Stephan checked out Amazon Smile.  He will work with Sue Hinckley to sign Trinity up for this program.
  • The audit process was completed; Stephan will follow up with the diocese on what needs to be done next.

 

Junior Warden’s report:  Reporting on the boiler:

  • Scott Manchester attended the meeting to discuss the three bids for converting the oil boiler to a gas boiler.  The three bids ranged in cost from around $21,000 to around $33,000.  Scott will act as project manager on this project.  After some discussion, it was decided to use Heat Tech to replace the boiler.  Bill Plumb made a motion to approve up to $25,000 to pay for this work, conditional on a signed contract with the vendor.  Ed seconded the motion; the motion was approved by the vestry.

 

New business:

  • Small church symposium will take place September 20 from 9:00 to noon at St. Peter and St. Andrew’s Church in Providence.  Several people voiced interest in attending. 

 

Marsue’s report: Marsue reported on the following:

  • Fall calendar:
    • September 14: resume 8:00 and 10:00 services on Sunday; church school will begin as well 
    • October 4: Bake sale at Farmer’s market
    • October 5: Blessing of the animals
    • October 8: At 7:00 PM, confirmation class will begin. It will take place for six weeks.
    • October 18—19: Second annual all-parish retreat has been postponed
    • November 16: Bishop’s visitation and confirmation
    • December 14: at 4:00 PM, Christmas in Pawtuxet. Bishop Knisely will be St. Nicholas.

 

The next scheduled meeting of the vestry is October 20, 2014 at 7:00 in the Bay room.  PLEASE NOTE THIS IS THE THIRD MONDAY OF THE MONTH.

 

Bill Plumb made a motion to adjourn the meeting.  Don Elderkin seconded the motion. The meeting was adjourned at 8:10.

 

Respectfully submitted by

Vickie Ancona

Clerk of the Vestry

 

08-11-2014

Vestry Meeting Minutes

August 11, 2014

At the home of Stephan and Lara Sloan

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Sandy Demarinis, Susan Halvarson, Marsue Harris, Fred Holst, Chris Margadonna, Ed O’Hara, Bill Plumb, Don Raleigh, Stephan Sloan

Vestry Members absent: Cathie Beattie, Don Elderkin, Carol Hills, Jeremy VonFlatern

Guests present: Jeannie DePretoro, Vance Morgan, Sue Hinckley

The meeting was called to order at 7:37 PM with a prayer by Marsue Harris.  Thank you to Stephan and Lara Sloan for hosting this month’s vestry meeting and cookout.

Minutes:  Bill Plumb made a motion to accept the minutes as presented; Ed O’Hara seconded the motion. The minutes were approved as submitted.

 

Correspondence:   Several items were received, but they were not read at the meeting.

 

Treasurer’s report:  Sandy went over the July treasurer’s report.  Of note on the revenue side: three months’ rent was deposited in July for Families First; a $500 donation was received from AGI Construction along with an apology for parking large vehicles on the street on a Sunday; $1,000 was received from the youth theater group renting space in the church.  Of note on the expense side: $500 for acolyte scholarship; $464 transfer to the Rector’s Discretionary Fund (from January through July).  For the summer, the open plate offerings from the Wednesday service will be donated to this fund, as will the open plate offerings from the 8:00 service during the academic year.  Surplus for the month is $806.90.  Sandy also went over a report from January through July.  Surplus for the year is $11,115.78.  Bill Plumb made a motion to accept the treasurer’s report as submitted; Stephan seconded the motion. The treasurer’s report was accepted as presented.

 

Senior Warden’s report: Stephan reported on the following:

  • Stephan has written a proposal for a policy regarding non-monetary gifts to Trinity. After some discussion it was decided that there should be a policy in place for how these gifts are handled; as these come up, they will be brought before the vestry for discussion.
  • Sue Hinckley presented information on creative ways of fundraising using social media tools.  A subcommittee will look into this further and report at the September vestry meeting.

 

Junior Warden’s report:  Fred reported on the following:

  • Three boiler replacement bids have been reviewed by Fred; he has discussed details with two bidders and is waiting to hear from the third bidder to make sure all bids contain comparable information.  Fred will report through email how each of the bidders compare.  There was discussion of getting a loan from the Diocese for half the cost of the boiler replacement once the decision has been made.
  • The gas line will be moved when the contract for the boiler has been signed.
  • The electricity will be turned off on August 19 from 2:00 AM to 4:00AM while National Grid does improvement work in the area. All electrical equipment will need to be restarted.
  • It was noted that the gas stove needs to be repaired. Stephan has a contact who may be able to look at the stove and make recommendations for keeping the gas pilot lights lit.

 

New business:

  • Vickie reported that there will be four vestry openings in 2015, in addition to the Senior Warden position and the Treasurer’s position.  Vickie also confirmed that the Assistant Treasurer’s position is an appointment from the non-officer vestry members.  Those scheduled to go off the vestry in 2015 are: Stephan Sloan, Sandy DeMarinis, Sue Halvarson, Bill Plumb, Cathie Beattie, Ed O’Hara. 
  • A final copy of the by-laws have been forwarded to Andy Burkhardt to post to the Trinity website.

 

Marsue’s report: Marsue reported on the following:

  • Wednesday services are going well, and may continue into September.
  • Music Director search: There were several candidates interviewed for the position; two met with the choir.  One person was unanimously thought to be the best candidate.  A verbal agreement has been reached and we expect him to start in mid- September.
  • There was one application for the scholarship; it will be awarded to Alex Halvarson.
  • There will be a meeting of Sunday school teachers and parents on August 27 at 7:00 in the Bay room to discuss modifications to the Sunday school program.
  • Margaret Thomas has volunteered to work with older kids.
  • Fall calendar:
    • September 14: resume 8:00 and 10:00 services on Sunday
    • October 4: Bake sale at Farmer’s market
    • October 5: Blessing of the animals
    • October 8: At 7:00 PM, confirmation class will begin. It will take place for six weeks.
    • October 18—19: Second annual all-parish retreat
    • November 16: Bishop’s visitation and confirmation
    • December 14: at 4:00 PM, Christmas in Pawtuxet. Bishop Knisely will be St. Nicholas.

 

The next scheduled meeting of the vestry is September 8, 2014 at 7:00 in the Bay room.

 

Bill Plumb made a motion to adjourn the meeting.  Chris Margadonna seconded the motion. The meeting was adjourned at 9:07.

 

Respectfully submitted by

Vickie Ancona

Clerk of the Vestry

 

07-14-2014

Vestry Meeting Minutes

July 14, 2014

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Cathie Beattie, Sandy Demarinis, Don Elderkin, Susan Halvarson, Marsue Harris, Carol Hills, Fred Holst, Ed O’Hara, Bill Plumb, Don Raleigh, Stephan Sloan

Vestry Members absent: Chris Margadonna, Jeremy VonFlatern

Guests present: None

The meeting was called to order at 6:56 PM with a prayer by Marsue Harris.

Minutes:  The minutes were approved as corrected.

 

Correspondence:   A thank you from Mary Therese was read.

 

Treasurer’s report:  Sandy went over the June treasurer’s report.  Of note on the revenue side: Pancake breakfast: $384; refund from the roofing repayment: $500; rent from Families First was not logged in for May and June; three months’ rent will be logged in the July report.  Surplus for the month is $2,269.68.  The treasurer’s report was accepted.

 

It was noted that some parishioners are using “bill-pay”, a way of having their bank automatically sending payment to Trinity. This will be something to consider advertising during the upcoming stewardship campaign.

 

Sandy also reported on a report from an audit of the 2013 financial records. The audit committee was Nancy Haight, Jeremy von Flatern, and Peter Dorsey.  In general, it was a very positive report.  One item of note is their recommendation that since both the treasurer and assistant treasurer terms will end simultaneously, they suggest an overlap of several months for the incoming treasurer and assistant treasurer to ease the transition.  The complete report is available from Sandy Demarinis.

 

Senior Warden’s report: Stephan reported on the following:

  • Chris Margadonna’s acting group has signed a contract to lease space in June. Payment has been received and the group is using the space.  In general, this process went very smoothly.
  • Regarding a resolution from the February meeting, the diocese is now using Bank of America.  Stephan will meet with the diocese to discuss transfer of funds from Merrill Lynch to the Diocesan Investment Trust.  No update.
  • Stephan has written a proposal for a policy regarding non-monetary gifts to Trinity. This will be discussed at the August Vestry meeting. In addition, we will also discuss creative ways of fundraising using social media tools.

 

Junior Warden’s report:  Fred reported on the following:

  • The gas line will be moved when the contract for the boiler has been signed.
  • Fred will meet with the three people who bid on the boiler replacement to make sure all bids cover the same process, making comparing bids easier. He will report at the August meeting.
  • The elevator passed inspection without being fixed.  It worked when the inspector tested it. A sign will be placed in the elevator alerting riders that if the door does not open, they should return the elevator to the upper floor.

 

Communications team report:

  • Parish directory picture taking is moving along.  Final pictures are being scheduled or gathered for inclusion in the directory.

 

Marsue’s report:

  • Wednesday services for July are going well.
  • Music Director search: One inquiry has been made; Marsue will meet with the applicant.
  • There was one application for the scholarship.
  • Two children were sent to ECC with “camperships” provided by the Rector’s discretionary fund.

 

The next scheduled meeting of the vestry is August 11, 2014 at 6:30 at Stephan and Lara’s house.  NOTE NEW TIME AND PLACE.

 

Bill Plumb made a motion to adjourn the meeting.  The meeting was adjourned at 7:55.

 

Respectfully submitted by

Vickie Ancona

Clerk of the Vestry

 

06-09-2014

Vestry Meeting Minutes

June 9, 2014

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Sandy Demarinis, Ed O’Hara, Susan Halvarson, Marsue Harris, Carol Hills, Don Raleigh, Stephan Sloan, Bill Plumb, Fred Holst

Vestry Members absent: Cathie Beattie, Don Elderkin, Chris Margadonna, Jeremy VonFlatern

Guests present: Eric Halvarson

The meeting was called to order at 7:03 PM with a prayer by Marsue Harris.

Minutes:  The minutes were approved as corrected.

 

Correspondence:   None reported.

 

Treasurer’s report:  Sandy went over the May treasurer’s report.  Of note on the revenue side: Yard sale: $216.55, with an additional small amount to come; offerings from a funeral, $300 with another $250 for an organist.  Also of note is that there is no entry for Pennies for People; this is being researched and will appear on the June report.  Of note on the expense side: Payroll salary expenses are $1,500, with $1,300 for Mary Terese, and $200 for David Kennedy.  Also of note is $220.20 for memorial flowers for Easter. Deficit for the month is $957.32.   Fred Holst made a motion to accept the treasurer’s report as presented.  The treasurer’s report was accepted.

 

A short discussion followed regarding new Diocesan guidelines regarding how funds are counted, and when funds are to be deposited.  Marsue will speak with the current counters to let them know what the new guidelines are.

 

Eagle Scout project: Eric Halvarson presented a proposal for an Eagle Scout project for Trinity. This would include two parts: One would involve organizing the archives and move them to a fireproof container.  This project might also include framing and displaying copies of some of the pages from the material.  He will work with Sandy Demarinis on this project.  The second part would be to dig out the grassy area on the south side of the church, clean out, and reseed that area with new grass. Fred Holst made a motion to approve this project. Ed O’Hara seconded the motion.  The vestry approved this project.

 

Senior Warden’s report: Stephan reported on the following:

  • Regarding a resolution from the February meeting, the diocese is now using Bank of America.  Stephan will meet with the diocese to discuss transfer of funds from Merrill Lynch to the Diocesan Investment Trust.
  • Chris Margadonna’s acting group has signed a contract to lease space in June.
  • Building space for rent: Stephan is working on other possibilities for tenants.

 

Junior Warden’s report:  Fred reported on the following:

  • The elevator door is on back order; Fred has attempted to contact the person who will fix the elevator but has not heard from them.
  • Fred has received bids from three companies to replace the boiler.  He will ask Scott Manchester to look over the bids to make a recommendation on which would be the best option.  In addition, Fred will contact the diocese to see if they have other vendors we should contact for bids.  It was also suggested that Fred contact someone from St. Luke’s; they have replaced their boiler recently.
  • In preparation for the boiler replacement, National Grid will move and replace the gas line.  Stephan made a resolution to approve up to $1,100 to move the gas line. Bill Plumb seconded the motion. The vestry approved.
  • The street project: Only those areas dug up along the street will be repaved.
  • Stove pilot: Fred has contacted the “Gas Doctor” to check the strength of the pilot lights on the stove; they keep going out when the back door is opened.

+

Communications team report:

  • Parish directory picture taking is going well.  Final dates for pictures have been set. People are already receiving their pictures in the mail.

 

Fundraising: Marsue reported on the following:

  • Gaspee days pancake breakfast will be held June 14, 7:00 to 10:00; the Gaspee days ecumenical service will be start at 8:00.  There will be an offering; Wounded Warriers or Gaspee Days Committee are two options.

 

Marsue’s report: Marsue reported on the following:

  • Music Director search: A one-page job description, created by Andy Burkhardt from a two-page document was posted with AGO. One phone call of interest has been received; one person has come in.
  • There have been no applications for the scholarship.
  • Carl Hurtubise reported to Marsue that there will not be enough children in church on June 22 to hold a Godly Play celebration.  There may be a “start-up” event in the fall when Godly Play starts up after summer vacation.

 

Other business:

  • Family meeting: Nancy Dorsey took notes from the family meeting that took place after the 8:00 service on Sunday.  These notes are posted on the bulletin board.  Vickie will send out notes from the family meeting that took place after the 10:00 service, and also post them on the bulletin board. The vestry also discussed reaction to the family meetings. 

 

The next scheduled meeting of the vestry is July 14, 2014 at 7:00.

 

Bill Plumb made a motion to adjourn the meeting.  The meeting was adjourned at 8:35.

 

Respectfully submitted as corrected by

Vickie Ancona

Clerk of the Vestry