Category: Vestry Minutes

Vestry Meeting Minutes

April 11, 2016

Trinity Church

 

 

Vestry Members Present:  Scott Avedisian, Colleen Burg, Rick Butler, Rob Duncanson, Don Elderkin, Ken Ferro, Winston Lima, Mitch Lindeman, Don Raleigh

 

Vestry Members Absent:  Chris Allen, Kim Ford, Nancy Haight, Carol Hills, and Celeste Leal

 

The meeting was called to order at 7:04 PM with a prayer lead by Fr. Mitch

 

Minutes:  Rick Butler made a motion to accept the vestry minutes from the March 14^th meeting and Don Elderkin seconded.  The minutes were approved.

 

Treasurer’s Report:  With Nancy absent, no report presented for April – A combined report will be presented at the May meeting.

 

Senior Warden’s Report:

Carillion installed – the cost to the church was just under $300 once the insurance was collected and the money raised from the Lemongrass fundraiser were applied (approximately $775) – Many thanks to Linda Deming for running a great event with assistance from Angela Butler and Nancy Dorsey!

 

Music – Father Mitch informed Joe Carvalho his contract has ended.  He was paid for an appropriate amount of vacation as severance.  Dr. David Kennedy agreed to serve as Interim Music Director for the foreseeable future.  Dr. Vance Morgan will fill in as well.  We are in no rush to fill the position and want to find the right fit.

 

Rental Space – Scott met with a start-up non-profit for a small space in the educational wing of church.  The group is made up of adoptive/foster parents of children with severe disabilities.  Adaptive technology (scooters, motorized wheelchairs, etc) are expensive so this group looks to share used equipment with others.  Ginny Leahy will get lease information to them for review.    Five women run this group and one of their husbands’ a stone mason.  We may work something out to help each other with space/repairs.  They also need to store items.  We need to clear out old equipment to make room for storage.

 

Junior Warden’s Report –

Winston – Many thanks to Ginny Leahy for her work on the carillon – She was quite effective with the insurance company.  Winston talked about the keys for the carillon being available for a few members use.  Don Elderkin installed the case and it looks fabulous!

 

Rick Butler working with Winston reported lights are being fixed and need covers – Rick & Winston met to discuss electrical work, stone work etc.  We need to barricade the right side of the entry for safety purposes – Stone work needed on the chapel and sacristy steps.  Canopy needs to be removed as it is rotting.  

 

We’d like to sell some of the items we no longer use- benches, slate, etc.  Some items will be kept aside in case we have a Yard Sale in the Parish hall. We may ask the Cranston Fire Department to help with the fan not working in the church.

 

Church Clean Up Day – Selected May 14^th – A list of jobs will be posted and parishioners can work that day or perform duties as convenient.   Please see bulletin for additional information.

 

Fr. Mitch Report:

Parochial report has been signed

Participating in a funeral on Wednesday, April 13^th

There is a woman in our neighborhood that will help with funerals when Fr. Mitch is not available – Jennifer West – with Grace Church

Mitch is working on Position Description for the new organist.  Our search will take place over the summer which will involve the choir for the right fit.  In the meantime, David or Vance will be paid weekly for keeping our music program active.  David feels music is a “supplement to worship”.

Deanery meetings going well – Fred Holst is the clerk of deanery; Thank you Fred!

 

Committee Reports:

Episcopal Charities – Colleen Burg reported the campaign is slightly slower than usual but money is coming in.  We received an unexpected donation from the City of Warwick employees and will receive a donation from National Grid.

 

Laundry Love – We will look at dates for another event and engage the 7-Up youth group to help run it – A date will be selected for more college students to be attracted –

 

Fundraising – Kelly Elderkin and Janice Pangman suggested a murder mystery and Ginny Leahy suggested the bells play certain music for the week in memory of a loved one for a fee.  Other ideas for fundraising; brass plaques on pews or a memorial wall.

 

Other Business:

Retreat to be planned every two years –

 

We will review sheets from our vestry retreat to establish priorities for this coming year.

 

Petty Cash Theft – there was a theft from our music room – The individual was reimbursed.  PLEASE BE SURE DOORS ARE LOCKED WHEN LEAVING!  Usher to do a walk through during the service and we’ll lock the back door during the service.  A discussion ensued regarding a camera for the church in the future.

 

Scholarships – two or 3 individuals will be awarded to go to ECC camp

 

Rick Butler handed out the summer camp schedule which is a large recipient for the Episcopal Charities supports.

 

 

ECC Open House: Sunday, May 22^nd as well as an upcoming Friends of ECC Softball Game

 

With no further business the meeting was adjourned with a prayer by Fr. Mitch at 8:20 PM.  Our next meeting is scheduled for May 9, 2016 in the Bay Room.

 

 

Respected submitted by;

Colleen Burg

Substitute for Clerk of Vestry

 

 

                                                                     Vestry Meeting Minutes

                                                                           March 14, 2016

                                                                     Trinity Church, Pawtuxet

 

Vestry Members Present:  Chris Allen, Scott Avedisian, Colleen Burg, Rick Butler, Rob Duncanson, Don Elderkin, Ken Ferro, Carol Hills, Winston Lima, Mitch Lindeman, Don Raleigh,

Vestry Members Absent:  Kim Ford, Nancy Haight, Celeste Leal.

 

The meeting was called to order at 7:02 p.m. with a prayer lead by Fr. Mitch.

 

Minutes:  Colleen made a motion to accept the vestry minutes from February 8^th meeting.  The minutes were approved with one minor correction.

 

Treasurer’s Report:  Scott presented the February treasurer’s report in Nancy’s absence.

• The month of February ended with a net profit of $10,065 for January and February.

Ken made a motion to accept the treasurers report as presented; Don Elderkin seconded the motion.  The report was accepted as presented.

 

Senior Warden’s Report:  Scott Avedisian reported several items:

• Discussed Bell Towers, new carillon was ordered today.
• Check for $1,259.00 was handed in by Chris Allen for meat raffle.
• Scott congratulated Colleen Burg, Cathi Beattie and Vickie Anconia regarding the successful retreat.  It was very well structured.  People really seemed to enjoy it and get a lot out of it.  Don Elderkin, did a formal healing using Reiki.  Great job to all involved.
• Lemongrass/Carillon Event, April 10 – Starts 1:00.
• Discussed with Winston updating electrical and circuit breakers in Church.  Also, fix the interior lighting to showcase the stained glass window on Ocean Avenue.

Jr. Warden’s Report:

• Had energy audit, waiting for results.
• Also, discussion of getting a quote for masonry work around church building.
• Today the insurance company reported that the old Carillon is a covered loss.
• Don Elderkin will build a cabinet for the new Carillon.

 

Fr. Mitch’s Report:  Several items discussed:

 

• On Palm Sunday, March 20^th at 10:00 service Fr. Mitch will have vestry installation.
• Maundy Thursday:  7pm- using Communion Gospel with stripping of altar & Vigil
• Good Friday:  Noon Service with Ascension Parish 7pm: with Adult Choir
• Holy Saturday Children’s Easter Vigil:  4p.m. with Easter Egg Hunt.
• Easter Sunday there will be two services; 8 a.m. and 10 a.m.
• Lenten formation: Tuesday Soup-suppers & dialogue with video 6:00-8:00.
• Diocese/Deanery, there will be a meeting sometime in April.
• Easter Baskets will be putting them together this Saturday.
• Signed the parochial report.
• Episcopal Charities – underway; Colleen B & Jeanne K.

 

The meeting was adjourned with a prayer by Fr. Mitch at 8:20 p.m.  Motion by Carol and seconded by Rob.

The next meeting will be held April 11, 2016 at 7:00 in the Bay Room.

Respectfully Submitted by:

Chris Allen

Clerk of Vestry

Happy Easter to All.

 

 

 

 

Vestry Meeting Minutes

                                                                  February 8, 2016

                                                           Trinity Church, Pawtuxet

 

Vestry Members Present:  Chris Allen, Scott Avedisian, Rick Butler, Rob Duncanson, Ken Ferro, Kim Ford, Nancy Haight, Winston Lima, Mitch Lindeman.

Vestry Members Absent:  Colleen Burg, Don Elderkin, Celest Leal, Don Raleigh.

 

The meeting was called to order at 7:07 p.m. with a prayer lead by Fr. Mitch.

 

Minutes:  Nancy made a motion to accept the vestry minutes from January 11^th meeting; the motion was seconded.  The minutes were approved as submitted.

 

Treasurers Report:  Nancy presented the January treasurer’s report.

.  Total income for January was $9,139.00 with total expenses at $10,658.00 for a net loss of

($1,519.00).

Ken made a motion to accept the treasurers report as presented; Kim seconded the motion.  The report was accepted as presented.

Nancy has ordered a lock box for use by the counters.

 

Senior Warden’s Report:  Scott Avedisian reported on several items:

•  Scott discussed the upcoming retreat and gave report from Colleen Burg.
• He explained how last year the vestry picked four priorities of what they want to do throughout the year.  Social event, healing services, meetings with Vance about “What it’s like to be an Episcopalian” and an outreach project in the community which was the “laundry day”.  These were very successful and all came to fruition.  Talking about maybe adding a couple more this year.
• Welcomed Kim, Rick, Rob and Chris to Vestry.  Congratulated Winston on his new role as Jr. Warden.
• Scott reported that they had a great annual meeting.
• Scott also spoke of $40,000 surplus reserve and the Armbrust Funds.  It was suggested by Scott to be used for general repairs that are needed and possibly expanding our music program.
• Scott and Chris briefly described the meat raffle and encouraged people to spread the word.
• The Vestry voted to affirm the previous Vestry decision to segregate the $16,000 surplus from last year to finance improvements to the building and music program

Jr. Warden’s Report:

Spoke of the list of repairs that need to be done around the grounds.  Rick said he would be willing to help him with some of them.  Winston talked about getting a quote for electrical upgrades.

 

Fr. Mitch discussed several items:

 

•  On Palm Sunday, March 20^th at 10:00 service Fr. Mitch will have vestry installation.
• Easter Sunday there will be two services and also a “Kinder Mass” for the children on Saturday.
• Tuesday’s Lenten Soup starts at six
• Friday’s Stations of the Cross

 

The meeting was adjorned with a prayer at 8:28.

The next meeting will be held March 14.2016 7:00 in the Bay Room.

Respectfully submitted by:

Chris Allen

Clerk of Vestry

 

Vestry Meeting Minutes

December 14, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Scott Avedisian, Cathi Beattie, Nancy Haight, Carol Hills, Fred Holst, Winston Lima, Mitch Lindeman, Chris Margadonna, Don Raleigh,

Vestry Members absent:  Colleen Burg, Don Elderkin, Celeste Leal, Jeremy VonFlatern

 

The meeting was called to order at 7:08 PM with a prayer lead by Fr. Mitch.

 

Minutes:  Fred Holst made a motion to accept the vestry minutes from the November meeting; Scott Avedisian seconded the motion. The minutes were approved as submitted. Fr. Mitch read a thank-you note from Eileen.

 

Treasurer’s report: Nancy presented the November treasurer’s report.  Of note are several items:

• Fundraising activities in November were successful: The pasta dinner and cabaret netted approximately $950; wreath sales netted approximately $600; and Christmas in Pawtuxet brought in approximately $421 for the food pantry.
• Nancy reported that the net profit for November was $4,706.75.
• A final 2016 budget will be presented at the January vestry meeting.
• Nancy suggested that automatic payments for pledges be discussed at the annual meeting.
• For those parishioners who like to put something in the collection plate, we could create pew cards that say, “I gave electronically”.

 

Senior Warden’s report:  Scott Avedisian reported on several items:

• Margaret Thomas reported that we have received 42 pledges so far in the stewardship campaign.
• A nominating committee was appointed:
  • Vickie Ancona
  • Fred Holst
  • Bill Plumb
  • Vance Morgan
• The following openings for vestry will be up for election at the January 24^thannual meeting:
  • Three vestry member positions
  • Clerk
  • Junior Warden
• There is a fund-raising suggestion from Chris Allen for a weekly “meat raffle”. It will take place at O’Roarke’s on Saturday afternoons starting January 23 and running approximately eight weeks.

 

Junior Warden’s report:  Fred reported:

• An electrician will be replacing the breakers in the electrical panel; these are quite old and breaking.  The vestry approved $125 for new breakers.
• The switches for the bathrooms have been ordered and will be replaced.
• There is a need for one new emergency light in the basement. It cannot be fixed.

 

Committees

• Fundraising: Laundry Love.  This outreach event was successful.  Tying it in with “advertisements” for the pasta dinner and cabaret worked well.  And the Beacon article was good publicity for the church.  We hope to have another one in the spring.
• Healing: There was some discussion about logistics of having Fr. Mitch greet new visitors and guests immediately following Dismissal, then returning to join healing-team and petitioners at the rail.
• Retreat: The committee is gathering descriptions of the six possible sessions to be presented to the parish in January to vote on what the final four sessions will be.  The structure of the retreat will be similar to last year’s retreat.  Bishop Kniseley will attend the Lenten supper on Saturday.  This year’s retreat will be open to the public.

 

Fr. Mitch discussed several items:

• Healing service is going well at both services.  Fr. Mitch discussed logistics of greeting parishioners and new attendees on their way out and participating in the healing service.  Others in the healing ministry will likely handle the opening portion of each healing service.
• A “Kinder Mass” will take place on Christmas Eve at 3:00. A banner is being created to hang on the fence near Broad Street.
• Inquirer’s class is going well with four attendees. Everyone is welcome to attend.
• Thank you to Colleen for volunteering to attend one of the monthly deanery meetings. Others are welcome to volunteer as well.
• Bishop Curry has asked for prayers as he handles a staffing matter, and a personal health issue.
• Hospital and visitation: Zenith Reed is back in church; she is doing well.  Dick Deming and Eunice were at Christmas in Pawtuxet. We continue to pray for and visit the sick.
• Groups are doing well: Living Stones, contemplative prayer, men’s group.
• Quilters are working on several quilts. We had a dedication for Colleen’s niece’s quilt which she took to her this week.
• 7-up group: Rob Duncanson is helping Margaret with this group. We will be recruiting more kids and hoping they will help with the next “Laundry Love” event.
• Santa Lucia Sunday: Thank you to Lee Ann, Carl, Louise, Bob, and all who participated.
• Christmas in Pawtuxet was a successful event. David Kennedy played beautifully. Thank you to the Pawtuxet Rangers, and all who participated.
• Thank you for all the prayers for Eileen. She is recovering at home. And thank you for the one-year anniversary surprise reception for me at the December 6 coffee hour.

 

New business

• No new business

 

The meeting was adjourned with a prayer at 8:45.

The next meeting will be held January 11, 2016 7:00 in the Bay Room.

Respectfully submitted as corrected by:

Vickie Ancona

Clerk of Vestry

Vestry Meeting Minutes

November 9, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Scott Avedisian, Cathi Beattie, Colleen Burg, Don Elderkin, Nancy Haight, Fred Holst, Celeste Leal, Mitch Lindeman, Chris Margadonna, Don Raleigh

Vestry Members absent:  Winston Lima, Carol Hills, Jeremy VonFlatern

 

The meeting was called to order at 7:00 PM with a prayer lead by Fr. Mitch.

 

Minutes:  Fred Holst made a motion to accept the vestry minutes from the October meeting with one correction; Colleen Burg seconded the motion. The minutes were approved as amended.

 

Treasurer’s report: Nancy presented the October treasurer’s report.  Of note are several items: For the month of October, there is a net gain of $3,406.05.  The Ghost Tour and bake sale fundraisers contributed to this gain ($2,180), but not all income has been posted as of October 31, so we expect more income posted in November.  For all of 2015, there is a net gain of approximately $16,000.  Additional items reported:

• Pledge statements are being passed out; statements report a running total of what is due. End-of-year statements will include information on what has been paid for the year.
• Nancy negotiated a new rate with Cox, which will save about $80 per month.

Senior Warden’s report:  Scott Avedisian reported on several items:

• It was an honor to join Bishop Knisely at Washington National Cathedral last Sunday to be part of the Installation of Presiding Bishop Michael Curry.  There were 3,000 people attending; 10 people watched the Installation at Trinity Church.  Scott reports it was memorable and historic.
• Diocesan convention: Scott attended the Diocesan convention at St. Paul’s, Pawtucket on Friday evening and all day Saturday.  Nancy Dorsey, Ken Ferro, and Fr. Mitch attended from Trinity.  Scott reports that all went smoothly.
• Ghost tour: More than 150 people attended over the two nights, even though Wednesday was very rainy.  There was great response and enthusiasm to the tour and to the raffle prizes. To date, the tour generated a total profit of $3,056 and we expect that will go up slightly.  Total income from ticket sales and raffles was $4,099.  Expenses of $1,043 included the cost of O’Rourke’s and advertising.  The largest cost was construction of the hearse and coffin that can be utilized again in the future.  Christine Allen has begun working on another tour in 2016.
• The Halloween parade in Pawtuxet went well.  Lots of candy and printed material on children’s programming was given to neighbors.
• Stewardship: This year, the stewardship letter will include quotes from The Reverend Harrington M. Gordon, Jr., and The Reverend Marsue Harris. The theme will be about Trinity, the same “yesterday, today, and tomorrow”.  We are grateful to Harrington and Marsue for their continued support and encouragement of Trinity.
• The nomination committee will be formed soon. There will be three openings on the vestry, as well as the Junior Warden and Clerk positions, and delegates to the convention.
• Armbrust donation: A $10,000 donation was received from the Armbrust Foundation.  Scott will send a special thank-you to the family along with a gift.  Fr. Mitch will be detailing work on the building that will be done with this generous gift.
• Elizabeth Armbrust sent a letter letting us know that a fundraiser for those affected by a fire at her apartment complex.  The fundraiser will take place December 2 from 6:00—10:00 at the Elks Lodge on West Shore Road.

Junior Warden’s report:  Fred reported:

• The search for renters is ongoing, but is difficult due to the requirement that the renters be a nonprofit organization.
• The boiler pipes are being wrapped.
• The window that was stuck open has been fixed.
• There are a few electrical items to be fixed.
• The lawn sprinkler system has been winterized.

Committees

• Fundraising: Laundry Love.  This outreach event will take place at the laundromat on Post Road near Lemongrass on Wednesday, November 18 from 3:00 to 7:00 or until funds run out. The budget is around $300.  The plan is to package $7 in quarters to give out; another gift package with information on Trinity will be given as people leave, using the Trinity green bags from the 125^th anniversary event. The laundromat will provide soap and fabric softener.  There will be a “call for quarters” on Sunday, November 15 to help fund the event.
• There will be a cabaret/pasta dinner on November 20. Chris Margadonna is organizing the event.  There are several acts signed up.  Tickets for the event will be $12 adult; $10 seniors; $7 children.
• There will be a healing service on Sunday, November 22 led by Fr. Mitch and Don Elderkin. The full team will meet at 9:00 before the 10:00 service to review procedures.  The healing part of the service will take place at communion.
• Retreat: The committee is meeting between services on Sunday, November 15.  Several sessions are being finalized.

Fr. Mitch discussed several items:

• Healing service: this will start up on November 22 (see above)
• Inquirer’s class has four attendees; it is going well.
• Deanery meeting: Colleen attended the meeting in Fr. Mitch’s place.  She reported that she enjoyed it.
• Diocesan convention went well (see above)
• Installation of Bishop Curry: Ten people watched the even on the “big screen” at Trinity.
• Hospital visitations: Three parishioners who have been ill or hospitalized are doing well.
• Groups: Men’s group, contemplative prayer, Living Stones are all going well.
• Quilters and knitters going well.
• Alignment group: This five-week class ended last week.  No one liked the book, but the overall session was a good experience.
• 7-up group: Rob Duncanson is helping make this work along with Margaret.  We will be recruiting and encouraging more kids to show up.  We are hoping some of the kids will volunteer at “Laundry Love”.
• Halloween parade: This went well.  Folks liked Fr. Mitch’s “costume”.  Around 400 kids/groups/adults came by. All 125 handouts with information about Trinity were handed out.
• Fr. Mitch is still looking for volunteers to host a choir breakfast, perhaps once a month.

New business

• Christmas in Pawtuxet will take place on December 13.
• Episcopal charities has collected $11,956 with a goal of $15,000.
• Another suggestion was to have a service at ECC.  A suitable date will need to be determined; this is likely to take place after Easter, but before summer campers arrive.

 

The meeting was adjourned with a prayer at 8:23.

The next meeting will be held December 14 at 7:00 in the Bay Room.

Respectfully submitted by:

Vickie Ancona

Clerk of Vestry

Vestry Meeting Minutes

October 19, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Vickie Ancona, Cathi Beattie, Colleen Burg, Don Elderkin, Nancy Haight, Fred Holst, Winston Lima, Mitch Lindeman, Chris Margadonna, Don Raleigh, Jeremy VonFlatern

 

Vestry Members absent:  Scott Avedisian, Carol Hills, Celeste Leal

 

The meeting was called to order at 7:04 PM with a prayer lead by Fr. Mitch.

 

Minutes:  Colleen Burg made a motion to accept the vestry minutes from the September meeting; Don Elderkin seconded the motion. The minutes were approved as submitted.

 

Treasurer’s report: Nancy presented the September treasurer’s report; the January through September 2015 report; and a report comparing September 2015 information with September 2014.  Of note are several items: For the month of September, there is a net loss of $8,694.03.  This is primarily due to pledges and offerings being down for the month.  For January through September 2015, there is a net income of $12,677.04.  Comparing 2014 to 2015 as of September, there are several items of note: Gift and grocery card income is down from 2014; Seasonal and miscellaneous offerings are down significantly from 2014, with total income down approximately $13,600.  Expenses were higher in 2014 than in 2015 with total expenses down approximately $8,000 for a net income difference of approximately $5,500 less income so far in 2015 than in 2014. Colleen Burg made a motion to accept the treasurer’s report; Jeremy von Flatern seconded the motion and the vestry accepted the report as given.

 

There was further discussion regarding a few items:

• Automatic transfer of funds (automatic check sent to Trinity from the bank drawn on the parishioner’s account) seemed to be a positive idea to present to the parish.
• Cards in the pews that say, “I gave electronically” could be used by parishioners who use automatic withdrawal and want to put something in the plate each week.
• Average attendance is down for the 10:00 service, but up for the 8:00 service.
• Nancy Haight is ordering 2016 envelopes and will include an order for two kinds of envelopes that can be used by young children and young adults.
• There are funds in place to replace the altar hangings that need replacement. Thank you to those who donated.

 

Senior Warden’t report:  Fred Holst went over the written report submitted by Scott Avedisian:

• Requests for help with the “Ghost Tour”.  A letter from Scott, Fr. Mitch, and Chris Allen was in the packet.  Two tickets were enclosed; these can be sold or purchased by the vestry member.  The tour will take place on two nights: October 28 and October 29^th, starting at 6:00.
• A copy of the certificate of audit submitted by the audit committee was also enclosed.  The report was positive.  Items suggested include: investigating facilitating contributions through Electronic Funds Transfer; a list of material assets should be cataloged for insurance purposes; and a general comment that the operating funds should be segregated from dedicated investments and directed gifts to ensure they are not comingled, and consideration should be given to dedicating a portion of any operating surpluses to a capital improvement account.  Scott has filed a copy of the report with the Diocese.  Thank you to Peter Dorsey, Bill Plumb, and Jeremy von Flatern for serving on the committee.
• A copy of the voluntary renunciation of orders from Livingston Merchant was also included in the packet.  The Senior Warden is required to submit a copy to the vestry.
• On November 1, Scott will be in Washington, DC at the installation of the new Presiding Bishop.  Trinity will be partnering with the Diocese to watch the televised event.  A potluck lunch will take place in the church at 12:00 that day. Thank you to Nancy Haight and Susan Halvarson for organizing this event.
• Fr. Mitch brought up the need to create a budget for 2016.
• Fr. Mitch also noted that a stewardship committee should be formed and the consensus is that the focus will be on time and talent.
• The “Laundry Love” outreach is being worked on by Carol and Linda Deming, Sue Hinckley. Winston Lima and Colleen Burg will also help. They are evaluating sites for the event.  The plan is to work with the laundromat owners/managers to determine a time frame for customers to get free laundry.  Free laundry soap and dryer sheets may also be available. The target date is sometime in mid-November.  We hope to get some press coverage; we will also give out cards with information on Trinity.  Donations for this outreach event are welcome.

 

Junior Warden’s report:  Fred reported:

• We have retained the services of a real estate agent to help getting a tenant.  It is important to rent to nonprofit organizations.  The large room is available for $500 per month; the office room is available for $400 per month, and each of the windowless rooms (3) are available for $300 per month. An air conditioner could be placed in the windowless rooms for more air circulation if necessary.
• The boiler and thermostats have been made ready for winter. Insulation of the pipes is being completed by Winston.  There is one window stuck open that will be worked on.
• The automatic lights for the restrooms have been ordered and will be installed.
• The water for the lawn sprinklers has been turned off and the company has been notified so they can come and winterize the system.
• The emergency light over the parish hall entry is out and needs to be fixed; the other three emergency lights now work properly.
• There are three parish hall tables missing; an announcement will be made in case someone borrowed them and either forgot to return them or placed them somewhere else in the building.
• The thermostat battery needs to be replaced.
• There is a broken stained glass window to the right of the altar that should be evaluated to see if it needs to be repaired.
• The chimes are being worked on.
• Two lights at the back of the church do not work, but they were part of the long-lasting bulbs that were installed, so that needs to be looked at.
• The organ needs tuning.

 

Committees

• The healing sessions run by Fr. Parker were a success. Don Elderkin will follow up on his presentation and form a team; this is expected to launch in November.
• It was suggested that a family meeting would be a good idea to present the healing ministry; talk about stewardship campaign, etc.  Fr, Mitch will talk with Scott to schedule something.
• Cathi Beattie reported that progress has been made on plans for the Lenten retreat. It will be run similarly to the retreat run two years ago. We have six possible options.  The dates are March 4, 5, and 6, with the Bishop attending dinner on Saturday, March 5.

 

Fr. Mitch discussed several items:

• Worship:  burial office read for Dorothy Potter last month; well known, & with good attendance. We will try to send out email blast whenever a death in the parish occurs.
• St. Francis Sunday: Oct 11th— a good spirit and many animals—stuffed and otherwise! No reported accidents (or observed ones), & great traction on Facebook, thanks to Cathi and other folks posting.  These services are “sticky” in that folks love to join in! (And two eggs were laid (by chickiens!).)
• Diocese:  Fr. Mitch met twice with Bishop & Clergy this past month and early into October. Once for a Diocesan Retired Clergy Update day in Narragansett, & once in Westerly for an all-clergy day (Read scripture at morning office, but got trumped by Jr. Clergy—HE had to do the laundry list of genealogy names from the old testament)!  Good events with active participation.
• Diocesan Convention area Prep-meetings:  Fr. Mitch is attending one with our delegates this Tuesday evening, Oct. 20 in Barrington.  Should be joined by delegates and alternates.
• Convention takes place next month- Nov 6 & 7.St Luke’s East Greenwich
• National:  Join us here on Sunday Nov. 1 (rollback Sunday) for the streaming-video party! Pot luck, great fun & the NEW PRESIDING Bishop is preaching!  Bishop Curry is great!
• Call for volunteer: We could use a vestry member to attend regional Deanery events with me!! Once a month, usually the second week of the month. Details see Fr. Mitch.
• Hospital & Visitation:  Dick Deming & Zenith Reed- hospital & at home. On the mend.
• Groups:  Men’s, contemplative prayer, Living Stones:  all running well.
• Quilters:   They have quilts to present this coming Sunday & maybe a week from Sunday.  There was some discussion of giving updates on those who have made recoveries or progress after receiving a quilt.
• Alignment Group: Tuesday evenings.  The book is a starting-point. GROUP is good! We can explain…
• 7-up group:  (pre-teens and teens to young adult) Rob Duncanson is helping make this work, with Margaret. First meeting was yesterday, & they thought it went well.  We will be recruiting and encouraging more kids to show.
• 7 ups will help with HALLOWEEN PARADE on Saturday, Oct. 31. Trinity will have a table, with a banner, in front of Citizens Bank on Broad Street from 1 until around maybe 4.  I don’t have the end time yet. YOU can help by attending or helping at the table. Working now on handouts to describe our programs.
• Cabaret Night (November 20):   Christopher may speak to this.  VERY exciting, so mark your calendars! YOU have talent, & we can help you share it!
• CHOIR BREAKFAST IDEA:  anyone up to helping put on a Sunday (around 8:45am) Breakfast for choir?  Will HELP us…
• The “Kinder-mass” will happen again this year.  We need to make sure people understand it is “kinder” as in “kindergarten”.
• Back up for Andy Burkhardt is needed in order to get information out to parishioners in a timely manner.

 

New business

• Don Elderkin suggested we put together a “binder” that has all the vestry minutes in it.
• A list with vestry terms will be forwarded to the vestry; we need to plan for who needs to be replaced in 2016.
• Another suggestion was to have a service at ECC.  A suitable date will need to be determined; this is likely to take place after Easter, but before summer campers arrive.

 

The meeting was adjourned with a prayer at 8:32.

The next meeting will be held November 9 at 7:00 in the Bay Room.

Respectfully submitted as amended by:

Vickie Ancona

Clerk of Vestry

Vestry Meeting Minutes

September 14, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Scott Avedisian, Vickie Ancona, Cathi Beattie, Colleen Burg, Nancy Haight, Carol Hills, Fred Holst, Celeste Leal, Winston Lima, Don Raleigh, Mitch Lindeman, Jeremy VonFlatern

 

Vestry Members absent:  Don Elderkin, Chris Margadonna

 

The meeting was called to order at 7:00 PM with a prayer lead by Fr. Mitch.

 

Minutes:  Fred Holst made a motion to accept the vestry minutes from the August meeting; Carol Hills seconded the motion. The minutes were approved as submitted.

 

Senior Warden’t report:  Scott reported:

• Preparations for a “Ghost Tour” are going well. It will take place on two nights: October 28 and October 29^th, starting at 6:00. Each night can accommodate two separate groups, starting and ending at O’Rourke’s.  There will be a raffle, door prizes, one free drink.  For a $25 donation, you can choose the night you want to attend.  Tours can accommodate up to 125 people per night.
• The “Laundry Love” outreach is being worked on by Carol and Linda Deming.  Sue Hinckley has suggested a “give away” of laundry soap, etc.  More information to come.
• A Lenten retreat is being planned.  A firm date will be forthcoming; we would like Bishop Kniseley to be able to attend at some point over the weekend.  We are gathering ideas for workshops and will give the parish a chance to vote on the top 4—6 options.
• A “welcome back” picnic will take place September 20. Cooks and people to help clean up are needed.  It is pot luck; hamburgers and hotdogs will be provided.  Any money collected will go to offset the cost of the event.  An email blast will also go out.
• Stewardship: Scott suggested that a letter from Father Gordon go to all parishioners communicating his “thoughts on Trinity and stewardship”; a second letter could be sent from Marsue.  Celeste suggested a separate letter from Father Mitch go to the children in the parish.
• The audit committee was meeting in the Bay Room while the vestry meeting was going on.  They will issue a report to Scott; they have a few suggestions that they will communicate separately.
• The installation of the new presiding bishop will be televised. It was suggested that parishioners gather at the church to watch. This would take place at noon on November 1 (Sunday).

 

Junior Warden’s report:  Fred reported:

• We have retained the services of a real estate agent to help getting a tenant.  One potential tenant is still being evaluated.
• AA has requested the use of the parish hall for three mornings a week, Monday, Wednesday, and Friday from 7—8 AM.  The vestry was enthusiastic about this request.
• A theater group has asked for use of the parish hall for one year; the vestry felt this was not a good idea.
• The chimes are being worked on.
• Ginny obtained low-cost replacement batteries for the exit lights.
• There are a few small electrical items to be fixed.
• Sprinklers are working great.
• Boiler: we felt it was a good idea to shut it off in the summer. It does not provide hot water—only heat.

 

 

Treasurer’s report: Nancy presented the August treasurer’s report.  Of note are total income for the month: $10,751.09; total expenses for the month: $7,773.77; making a net income of $3,838.26.

 

Fr. Mitch discussed several items:

• Thanks to Marsue for substituting for Fr. Mitch over an “active” summer.
• Programs are going well.
• Healing seminars will take place September 27 and October 4 between services. Am agenda was passed out to the vestry.
• The numbers are up for the 8:00 service.
• There will be a “re-introduction” to contemplative prayer sometime in September or October. It was suggested that participants could provide a sermon or panel describing their experiences.
• Fr. Mitch will begin an “inquirer’s class” soon; this may also include a confirmation group. He expects to include an instructed Eucharist as well.
• Scholarship applications are in; checks have been authorized and issued.  We are waiting for two more “check-selfies” from recipients for publication purposes.
• We are hoping to get advertisements for activities and information out early.
• Altar guild replacement linens have been priced out.  Donations are welcome.

 

The meeting was adjourned at 8:10.

 

The next meeting will be held October 12 at 7:00 in the Bay Room.

 

Respectfully submitted by:

Vickie Ancona

Clerk of Vestry

 

Vestry Meeting Minutes

July 13, 2015

Trinity Church, Pawtuxet

 

Vestry Members Present:  Scott Avedisian, Don Elderkin, Don Raleigh, Nancy Haight, Mitch Lindeman, Cathi Beattie, Colleen Burg, Winston Lima, Fred Holst

Vestry Members Absent: Vickie Ancona, Carol Hills, Celeste Leal, Chris Margadonna, Jeremy VonFlatern

The meeting was called to order at 7:05 P.M. with a prayer lead by Fr. Mitch.

The minutes of the June meeting were accepted as amended.

The Treasurer’s Report was submitted and held as a work in progress.

Reconciliation of accounts is under way

Quick Books, our accounting system, can be reconfigured to give us more current and accurate information.

 

Sr. Warden’s Report:

Scott reported on his experience as a delegate to the National Convention.

It was deemed that it would be to our advantage to retain our current deductible ($1000.00 per claim). The option was to reduce our annual premium by $216.00 which would raise our deductible to $2500.00.

Scott will work with Donna Manchester to set up the “pub and snack crawl” for the future

Carol and Linda Deming have expressed an interest in organizing a “laundromat program” for the parish to work on

Scott has been in contact with Peter Dorsey (chair of the Audit Committee) who will be calling a meeting of the committee to do our annual audit and submit recommendations to improve our accounting and reporting systems

 

Jr. Warden’s Report:

The work/clean-up day was successful

The lawn sprinkler system for the area in front and beside the Parish Hall building should be

installed soon. Thank you, Sandy and Tony DeMarinis!

The air conditioning in the church has been repaired and is working well.

 

Don Elderkin and Fr. Mitch reported on the Order of St. Luke and the upcoming introduction at Trinity.

Fr. Mitch has met with Fr. Don Parker and has set up a service on July 30^th at 7 P.M. to introduce us to this ministry and this ministry to us. All interested are encouraged to attend. This will be “advertised” to the congregation in the coming weeks. Don reported on the success of this ministry at parishes in the area and encouraged our participation.

Fr. Don Parker is coming to teach for three Sundays in September to present on healing ministry and on what healing means today.

 

Fr. Mitch reported that the various ministries at Trinity are alive, well and prospering.  Men’s Group, knitters, contemplative prayer, living stones, etc.

 

Acolyte Scholarships:  Scholarships have been awarded to Molly Burkhardt, Axel and Eric Halverson. A presentation and photo op will be scheduled shortly.

 

Open Agenda:  Fr. Mitch reported that he visited with Fr. Harrington M. Gordon (our Rector Emeritus) at Hallworth House and administered communion. He mentioned that his recovery from his recent illness seems to be progressing well.  Scott also mentioned that he had been in touch with his daughter and all is looking good.

 

Colleen Burg mentioned that the Monday evening contemplation, prayer and meditation sessions will be re-introduced to the congregation in the fall to introduce the ministry to new parishioners and to remind others that the ministry is there for them.

 

Cathi Beattie reported that the committee planning a parish retreat will begin planning the event to be held at some point in the spring of 2016.

 

The meeting was adjourned with a closing prayer at 8:25 P.M.

 

Respectfully submitted,

 

Fred Holst

Clerk, (very) pro tem

 

 

 

 

Vestry Meeting Minutes

June 8, 2015

Trinity Church, Pawtuxet

 

Vestry Members: Scott Avedisian, Vickie Ancona, Don Elderkin, Nancy Haight, Fred Holst, Don Raleigh, Mitch Lindeman

 

Vestry Members absent:  Cathie Beattie, Colleen Burg, Carol Hills, Celeste Leal, Winston Lima, Chris Margadonna, Jeremy VonFlatern

 

The June vestry meeting took place on Bill Plumb’s boat.  Thank you, Bill, for the great, smooth ride!

 

The meeting was called to order at 7:08 PM with a prayer lead by Fr. Mitch.

 

Minutes:  Fred Holst made a motion to accept the vestry minutes from the May meeting with one correction; Nancy Haight seconded the motion. The minutes were approved with one correction.

 

Treasurer’s report: A discussion took place regarding the information reported to the vestry.  Nancy will review how information is reported and reorganize the report to convey information in a more clear way.  In addition, she suggested a revision to the way that gifts to the memorial fund for flowers, bulletins, etc. are handled.

 

Stewardship report:

A cocktail party is being planned for some time in the Fall for the start of the 2016 stewardship campaign.  More information is needed from Margaret on the status of the 2015 campaign.

 

Senior Warden’t report:  Scott reported:

• Several events going on this summer:  Blue Grass festival; picnic; Gaspee Days.
• The issue regarding the Happy Hollow debt has been resolved.
• Popular items from the list generated at the vestry retreat were:
  • Pub crawl in Pawtuxet Village
  • Donations for local laundromat
  • Healing service
• A suggestion was made to send a Trinity Christmas ornament to parishioners who have not shown up in recent years.

 

Junior Warden’s report:  Fred reported:

• A “clean-up” Saturday will take place June 20.
• The school has left the building, and there are some items that were left in the basement.
• Lighting for the windows is being resolved.

 

Committees/Projects:

• Don Elderkin reported on the Order of St. Luke healing ministry.  It was suggested that we combine with other churches to let them know of this ministry.

 

Fr. Mitch discussed several items:

• Sandy and Tony DeMarinis have offered to pay for half the cost of the new sprinkler system, installed in front of and beside the school building.  Thank you, Sandy and Tony!  The total cost is estimated to be $1,395.
• Men’s group is going well.
• The front sign needs repair.
• Scholarships are under way with applications that will be reviewed.

 

New business:

• A suggestion was made to “sell” pews and put the donor’s name on them.

 

The meeting was adjourned at 8:27.

 

The next meeting will be held July 13 at 7:00 in the Bay Room.

 

Respectfully submitted as corrected by:

Vickie Ancona

Clerk of Vestry

Vestry Meeting Minutes-August 10, 2015 Trinity Church, Pawtuxet

 

Vestry Members Present:  Scott Avedisian, Colleen Burg, Nancy Haight, Carol Hills, Fred Holst, Don Raleigh, and Fr. Mitch Lindeman

 

Vestry Members Absent or Excused:  Vickie Ancona, Cathi Beattie, Don Elderkin, Celeste Leal, Winston Lima, Chris Margadonna, Jeremy VonFlatern,

 

The meeting was called to order @ 7:05 PM with a prayer lead by Fr. Mitch.

 

Minutes:  Fred Holst made a motion to accept the minutes from July with name correction.  Don Raleigh seconded the motion – The minutes of the July meeting were accepted.

 

Senior Warden’s Report:

1. Pub & snack crawl – Henry Brown to give talk @ historic cemetery; walk in to village –

Chris Allen helping coordinate @ O’Rourke’s – Slated – October, 2015 –

1. Carol & Linda Deming & Fr. Mitch working on Laundromat event – We may ask Sue Hinckley to request donations of “small” laundry detergent to hand out @ event.  Slated – late September, 2015.
2. Bake Sale @ Farmer’s Market – October, 2015.
3. Retreat – Cathi, Colleen & Vickie – slated for March, 2016 – Fr. Mitch has invited the Bishop and we are awaiting confirmation – Preliminary plans are underway.
4. Church Picnic – September, 2015 – welcome back – Checking w/Carl Hurtubise.
5. Stewardship Drive – Information needed from Margaret on the status of the 2015 campaign in order to get full participation
6. Audit Committee – Will meet in September to address concerns:

• Armbrust Money –
• Checking account balance –
• Separate account for surplus funds –

 

Junior Warden’s Report:

Storm – made out well – lost power briefly.  The bell system needs to be reset –

Boiler system inspected – The recommendation was to insulate pipes to reduce heat loss.  Fred is getting an estimate on insulating pipes and ventilation of the area.

 

Treasurer’s Report:

Received P/L cumulative – January – July, and July

Not a strong month – 1800 to repair A/C Unit along with reduced summer attendance which affects income.

Large Balance in checking – discussion moving money so it can earn additional funds for church

Scott, Nancy & Fr. Mitch to discuss financial issues regarding balance sheet:  depreciation over fixed assets which has not been amortized over the life of the asset, etc.  Nancy is not comfortable with fixed assets and needs to reclassify equity accounts – Scott feels we’ve been overly cautious in the past and need to further that discussion.

 

Vestry Minutes

Page #2

 

We discussed using more Armbrust monies for building and grounds as allocated for that intention.

Also script cards – money was borrowed to initialize fundraiser for Trinity – We need to come up with a schedule to replenish money.

Altar Linens – Approximate cost $3,000 – Parishioners may make a donation for a purchase “In Memory of… “

Fr. Mitch – to include a write-up in bulletin for this along with raising other monies needed for church.

Fr. Mitch was excused so we could discuss financial information regarding reimbursement for health insurance.

Fr. Mitch’s wife, Eileen, was let go from St. Anne’s on Block Island after two years of service; her last day is in August.  Trinity’s agreement with St. Anne’s is that St. Anne’s will pay half the premium and Trinity will pay the other half. The agreement ends at the end of 2015. Scott has talked with the Bishop about having the diocese pay for half the premium originally paid for by St. Anne’s. Nancy will continue to bill St. Anne’s as they agreed to this arrangement until year end.

We also discussed gas cards for Fr. Mitch in lieu of reimbursement. It would need to be determined what funds would be used for this.

Fr. Mitch Reported:

Healing Service –We had positive feedback from our session with Ralph and Polly Nault.  This is a prelude to 2 services being offered by Don Parker, OSL in September which will be tailored to fit our service schedule.

Scholarships have been finalized for (3) acolytes.

 

Open Agenda:

Episcopal Charities – Scott asked about status – we are approximately $10,000 of our $15,000 parish goal.

 

Fr. Mitch led closing prayer.

 

Meeting adjourned at 8:27 PM.

 

The next meeting of the vestry will be September 14^th at 7:00 PM in the Bay Room.

 

Respectfully submitted:

 

 

Colleen Burg

Substitute for  Clerk of Vestry