Vestry Meeting Minutes
April 11, 2016
Vestry Members Present: Scott Avedisian, Colleen Burg, Rick Butler, Rob Duncanson, Don Elderkin, Ken Ferro, Winston Lima, Mitch Lindeman, Don Raleigh
Vestry Members Absent: Chris Allen, Kim Ford, Nancy Haight, Carol Hills, and Celeste Leal
The meeting was called to order at 7:04 PM with a prayer lead by Fr. Mitch
Minutes: Rick Butler made a motion to accept the vestry minutes from the March 14th meeting and Don Elderkin seconded. The minutes were approved.
Treasurer’s Report: With Nancy absent, no report presented for April – A combined report will be presented at the May meeting.
Senior Warden’s Report:
Carillion installed – the cost to the church was just under $300 once the insurance was collected and the money raised from the Lemongrass fundraiser were applied (approximately $775) – Many thanks to Linda Deming for running a great event with assistance from Angela Butler and Nancy Dorsey!
Music – Father Mitch informed Joe Carvalho his contract has ended. He was paid for an appropriate amount of vacation as severance. Dr. David Kennedy agreed to serve as Interim Music Director for the foreseeable future. Dr. Vance Morgan will fill in as well. We are in no rush to fill the position and want to find the right fit.
Rental Space – Scott met with a start-up non-profit for a small space in the educational wing of church. The group is made up of adoptive/foster parents of children with severe disabilities. Adaptive technology (scooters, motorized wheelchairs, etc) are expensive so this group looks to share used equipment with others. Ginny Leahy will get lease information to them for review. Five women run this group and one of their husbands’ a stone mason. We may work something out to help each other with space/repairs. They also need to store items. We need to clear out old equipment to make room for storage.
Junior Warden’s Report –
Winston – Many thanks to Ginny Leahy for her work on the carillon – She was quite effective with the insurance company. Winston talked about the keys for the carillon being available for a few members use. Don Elderkin installed the case and it looks fabulous!
Rick Butler working with Winston reported lights are being fixed and need covers – Rick & Winston met to discuss electrical work, stone work etc. We need to barricade the right side of the entry for safety purposes – Stone work needed on the chapel and sacristy steps. Canopy needs to be removed as it is rotting.
We’d like to sell some of the items we no longer use- benches, slate, etc. Some items will be kept aside in case we have a Yard Sale in the Parish hall. We may ask the Cranston Fire Department to help with the fan not working in the church.
Church Clean Up Day – Selected May 14th – A list of jobs will be posted and parishioners can work that day or perform duties as convenient. Please see bulletin for additional information.
Fr. Mitch Report:
Parochial report has been signed
Participating in a funeral on Wednesday, April 13th
There is a woman in our neighborhood that will help with funerals when Fr. Mitch is not available – Jennifer West – with Grace Church
Mitch is working on Position Description for the new organist. Our search will take place over the summer which will involve the choir for the right fit. In the meantime, David or Vance will be paid weekly for keeping our music program active. David feels music is a “supplement to worship”.
Deanery meetings going well – Fred Holst is the clerk of deanery; Thank you Fred!
Episcopal Charities – Colleen Burg reported the campaign is slightly slower than usual but money is coming in. We received an unexpected donation from the City of Warwick employees and will receive a donation from National Grid.
Laundry Love – We will look at dates for another event and engage the 7-Up youth group to help run it – A date will be selected for more college students to be attracted –
Fundraising – Kelly Elderkin and Janice Pangman suggested a murder mystery and Ginny Leahy suggested the bells play certain music for the week in memory of a loved one for a fee. Other ideas for fundraising; brass plaques on pews or a memorial wall.
Retreat to be planned every two years –
We will review sheets from our vestry retreat to establish priorities for this coming year.
Petty Cash Theft – there was a theft from our music room – The individual was reimbursed. PLEASE BE SURE DOORS ARE LOCKED WHEN LEAVING! Usher to do a walk through during the service and we’ll lock the back door during the service. A discussion ensued regarding a camera for the church in the future.
Scholarships – two or 3 individuals will be awarded to go to ECC camp
Rick Butler handed out the summer camp schedule which is a large recipient for the Episcopal Charities supports.
ECC Open House: Sunday, May 22nd as well as an upcoming Friends of ECC Softball Game
With no further business the meeting was adjourned with a prayer by Fr. Mitch at 8:20 PM. Our next meeting is scheduled for May 9, 2016 in the Bay Room.
Respected submitted by;
Substitute for Clerk of Vestry